Conference Rate: $189 CND plus taxes Rate Cut-off Date: June 9, 2019
A block of Classic rooms has been set aside for attendees at a discounted rate. The rate will be honoured until the cut-off date. Any rooms in the block not reserved by this date are released for general sale by the hotel. Reservation requested after the cut-off date will be accepted based on availability at the best available rate.
All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card. The Hotel will not hold any reservations unless secured by one of the above methods. A guaranteed reservation is held for arrival until 12:00 noon on the day following the first night reserved. Check-in time: 15:00. Check-out time: 12:00.
Call the Lord Elgin Hotel to book your room: Local 613-235-3333 or Toll-free 1-800-267-4298 (or Canada and USA). Conference block: 180702 CAES
Why book a room in the conference block?
You help us meet our financial commitment to the hotel. In order to secure a large block of quality hotel rooms at competitive prices in convenient locations, the CAES is legally bound to fill the rooms we contract. By booking in the block, you help us meet our financial obligations, ultimately keeping your registration rates reasonable. Many associations that hold conferences face this challenge when participants book outside the block using various online hotel reservation tools.
Additionally, by reserving a hotel room at the official conference hotel, you will be able to stay connected with informal activities and networking opportunities, enhancing your overall conference experience.
How does booking outside the block affect you?
If the CAES does not meet its room block commitments because attendees make reservations elsewhere, the hotel will charge the CAES attrition fees to make up for their lost revenue. These penalties can be significant and the CAES could be forced to increase registration fees or cut back on services provided to cover these expenses.
Why doesn’t the CAES book fewer rooms so there isn’t attrition?
Reducing room block commitments in future contracts would be accompanied by a reduction in the meeting space made available to the CAES, which means fewer concurrent sessions and no room for other events, such as the job fair, learning workshop, or other meetings. This would significantly change the opportunities for learning and networking.
Valet Parking is available for hotel guests only at a charge of $30.00 per day (subject to change without notice) plus applicable taxes. As the hotel has a limited number of parking spots, there may be additional spots available for local attendees at a charge of $15.00 per day, on a first come, first serve basis and cannot be confirmed until the day of the conference. There is parking available at nearby lots as well: under the National Arts Centre and under the City of Ottawa building.